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Pilot Ladder- Requirements, Construction, Rigging


What is Pilot Ladder. What are its requirements

Pilot Ladder is a specialised form of rope ladder, typically used on board cargo vessels for the purposes of embarking and disembarking pilots. The pilot ladders shall be located in a place clear from any possible ship discharges.  According to SOLAS Requirements the length shall be sufficient to reach water surface when the vessel in ballast condition has an adverse list of 15°C. Unfortunately such ladder is too long with steps on the deck of the pilot boat presenting a hazard to both the pilot and deckhand. In practice it would be better to have two additional ladders with length adjusted to prevailing draught conditions.

Pilot Ladders are required for Pilot Boarding Arrangements in accordance with SOLAS Regulation V/23 & IMO Resolution A.1045(27)

Construction of Pilot Ladder


The steps of the pilot ladders should comply with the following requirements:

  • shall be made of hardwood (Ash, Oak, Beech, Teak, and other hardwood having equivalent properties), they should be made in one piece, free of knots;
  • if made of material other than hardwood, they should be of equivalent strength, stiffness and durability to the satisfaction of the Administration;
  • the four lowest steps may be of rubber of sufficient strength and stiffness or other material to the satisfaction of the Administration;
  • should have an efficient non-slip surface;
  • should be not less than 400 mm between the side ropes, 115 mm wide and 25 mm in depth, excluding any non-slip device or grooving;
  • should be equally spaced not less than 310 mm or more than 350 mm apart; and;
  • should be secured in such a manner that each will remain horizontal.
  • The Pilot Ladder should NOT have more than two replacement steps which are secured in position by a method different from that used in the original construction of the ladder, and any steps so secured should be replaced as soon as reasonably practicable by steps secured in position by the method used in the original construction of the pilot ladder.
  • When any replacement step is secured to the side ropes of the pilot ladder by means of grooves in the sides of the step, such grooves should be in the longer sides of the step.
    Pilot ladders with more than five steps should have spreader steps not less than 1.8 m long provided at such intervals as will prevent the pilot ladder from twisting.
  • The lowest spreader step should be the fifth step from the bottom of the ladder and the interval between any spreader step and the next should not exceed nine steps.
  • When a retrieval line is considered necessary to ensure the safe rigging of a pilot ladder, the line should be fastened at or above the last spreader step and should lead
    forward. The retrieval line should not hinder the pilot nor obstruct the safe approach of the pilot boat.
  • A permanent marking should be provided at regular intervals (e.g. 1 m) throughout the length of the ladder consistent with ladder design, use and maintenance in order to facilitate the rigging of the ladder to the required height.


  • The Side Ropes of the pilot ladder should consist of two uncovered ropes not less than 18 mm in diameter on each side and should be continuous, with no joints and have a breaking strength of at least 24 kN per side rope.
  • The Side Ropes should each consist of one continuous length of rope, the midpoint half-length being located on a thimble large enough to accommodate at least two passes of side rope. Check ISO 799-1:2019 (E) for more detailed information
  • Each pair of side ropes should be secured together both above and below each step with a mechanical clamping device properly designed for this purpose, or seizing method with step fixtures (chocks or widgets), which holds each step level when the ladder is hanging freely. The preferred method is seizing.
  • Man Ropes should be on stand-by if required by the Pilot. Diameter should be minimum 28 mm and maximum 32 mm, without any knots in length. Made of Manila Rope or other  material which gives firm grip for climbing the ladder.

How to Rig a Pilot Ladder

  • A pilot ladder required to be capable of covering the whole length from the point of access to the water level.
  • The height from water level is informed to the bridge by the port control or the pilot himself depending on the height of the pilot vessel.
  • The top portion or head of the pilot ladders should be secured at the strongest point of the vessel.
  • The pilot ladder should be positioned and secured so that it is clear of any discharges from the ship, with a parallel body length of the ship and as far as practicable within the halfway length (mid-ship) of the ship.
  • All steps of the pilot ladder should rest firmly against the ship side. In certain ships, where constructional features such as fenders or rubbing band prevent the implementation of the above safety features, special arrangements are to be made for safe embarkation and disembarkation.
  • Two man ropes should be rigged along the side of the pilot ladder if requested.
  • During the night, the whole length of the pilot ladder, point access should be well illuminated.
    A life buoy with self-igniting light and a heaving line should be kept ready.
  • Proper communication between pilot station and bridge.
  • Proper lighting at pilot ladder.
  • Ladder must be properly secured with the ship side
    Pilot ladder rigged as per VTIS  or pilot instructions
  • Ladder should be oil or grease free
  • Lifebuoy with light must standby at pilot station

Combination Ladder

When ACCOMMODATION LADDERS USED IN CONJUNCTION WITH PILOT LADDERS, such arrangement is called as “Combination Ladder”. It may refer to either rig, where the lower platform of the accommodation ladder is fitted with a trapdoor to allow “through” rigging of the pilot ladder (thus permitting the pilot to safely transfer to the platform or to deck), or a more simple step over arrangement where the pilot ladder is rigged beside the lower platform.

This arrangement is only used when free-board is more than 9 meters.

While rigging a Combination Pilot Ladder make sure that:

  • The length of the accommodation ladder should be sufficient to ensure that its angle of slope does not exceed 45°. In ships with large draft ranges, several pilot ladder hanging positions may be provided, resulting in lesser angles of slope. The accommodation ladder should be at least 600 mm in width.
  • The lower platform of the accommodation ladder should be in a horizontal position and secured to the ship’s side when in use. The lower platform should be a minimum of 5 m above sea level.
  • Intermediate platforms, if fitted, should be self-levelling. Treads and steps of the accommodation ladder should be so designed that an adequate and safe foothold is given at the operative angles.
  • The ladder and platform should be equipped on both sides with stanchions and rigid handrails, but if hand-ropes are used they should be tight and properly secured. The vertical space between the handrail or hand-rope and the stringers of the ladder should be securely fenced.
  • The pilot ladder should be rigged immediately adjacent to the lower platform of the accommodation ladder and the upper end should extend at least 2 m above the lower platform.
  • The horizontal distance between the pilot ladder and the lower platform should be between 0.1 and 0.2 m.
  • Each stanchion should be rigidly secured to the ship’s structure at or near its base and also at a higher point, should be not less than 32 mm in diameter and should extend not less than 1.2 m above the top of the bulwarks. Stanchions or handrails should not be attached to the bulwark ladder.

Pilot Ladder Arrangement Diagram by IMPA


DGS Circular No. 28 of 2020


Subject: Conduct of maritime courses using Virtual Classes/ Live Video Sessions (Addendum to DGS Training Circular 19 of 2020 dated 18/05/2020)

Date:  July 29,2020

  •  The DG Shipping had allowed the  Maritime Training institutes (MTIs) to conduct the theory/ lecture part of the curriculum for long duration pre-sea and competency courses through Virtual Class / Live Video Sessions (VC / LVS) vide DGS Training Circular 19 of 2020 dated May 18, 2020. Check Here
  • A large number of candidates has been benefited from that.
  • The uncertainties of the ongoing_COVID-Ig pandemic have paralysed the completion of shore-based training of the candidates.
  • Due to this many pre-sea MTIs could not conduct the practical part of the curriculum of the pre-sea course AND the final examination of the pre-sea course.
  • Also, a large number of candidates were found to be getting opportunity to undergo shipboard training but were unable to undertake the shipboard training as the practical part of the curriculum and final examination are still pending. 
  • In view of the above, the Director General of Shipping, Government of India has decided the following:
  • The candidates of the  following pre-sea course who could not complete their practical part of the respective curriculum and / or could not appear for final examinations shall be allowed to undergo shipboard training, as a departure from the set design of the course due to the prevailing situations, provided they have successfully attended/ completed their theory / lecture part of the respective curriculum and have successfully completed five basic safety courses as mandated by STCW Code Part A Chapter VI.
      • BE / B-Tech in Marine Engineering final year candidates.
      • B. Sc. (Nautical Science) final year candidates
      • Diploma in Nautical Science (DNS), final Semester
      • Graduate Marine Engineering (CME)
      • Electro- Technical Officer
    • Above mentioned candidates shall be required to successfully complete their practical part of the curriculum successfully pass the final examination prior to applying for any Certificate of Competency examination.
    • In other words, the eligibility criteria for any Certificate of Competency shall remain as it is. The candidates mentioned above shall be allowed to complete their shipboard training prior to completing required practicals which are
      part of their shore-based training.
    • However, MTIs through VC/LVS shall ensure that their students acquire the deeper knowledge and understanding of the theoretical concepts/ techniques and also guide the students on the safety precautions that are to be observed while undergoing shipboard training.
    • This provisions shall be applicable only till the time
      the training in Maritime Training Institutes is resumed after normalcy.
  • This Training Circular comes in to force with immediate effect and shall be in force till the time further order is issued by the Directorate in this regard.
  • The MTI shall confirm in respect of each student of having completed the theory part of the course fully by issuance of a confirmation letter in the format prescribed in Annexure -1, below. Only those students having confirmation letter will be allowed for shipboard training.
  • The remaining part of the course of practical training shall be completed at the MTI after completion of relevant Ship-board training requirements in accordance with DGS Training Circular
    19 of 2020.
  • The MTIs will be responsible for course completion including practical training and examination after shipboard training once the candidate is ashore and should not link it with the arrival of all the candidates of the concerned institute from that batch.
Annex 1


MMD Noida | 2 MFG Oral Questions | July, 13- July 17, 2020 |Week 1


Date: July 16, 2020
External : Capt. R. K. SHARMA
Internal : Capt. Poswal
Check Pet Questions here

Function I

  • Asked details about company
  • Previous vessel route
  • In passage from south china sea to the Mediterranean what all things are dangerous for your vessel.
  • ME failure in TSS (Note: Capt. Pposwal wants answer priority wise. My 5th point was NUC light n shape. He was not happy then @8th point i said INFORM VTS. Then he made me stop asked me to put inform VTS before informing anything to anyone before lights before safety urgency message. Just take hand steering alter away from danger inform your ship’s master then directly VTS. He wants to hear this. He said this happens when people come here with mugged up answers).
  • CBD, Trawler, pushing, towing day and night,
  • Safe Water Mark card.
  • Lights of safe water mark.
  • Draw PZX triangle for sunrise Lat 30 S, Dec 30S
  • Errors in GPS.
  • How is satellite clock error corrected.
  • Difference b/w GPS and DGPS
  • Accuracy of GPS and DGPS.
  • Draw Williamson Turn and Scharnow Turn. When to use which one.
  • If you saw MOB falling from your vessel, which turn will u prefer.
  • Definition and difference between Advection Fog and Radiation Fog.
  • What type of fog is there in your city.
  • How will you know it is dew or mist.

Internal Surveyor Questions:

Function I

  • Great Circle and Pilot Ladder
  • Radar Errors ( Want to hear radar limitations)
  • Angle of squint
  • Publications in priority wise ( Any 10 )
  • Importance of spreader in pilot ladder
  • Steering gear test
  • Main Engine failure in TSS ( wants to hear both safety and urgency as per the situation of traffic and sea room)
  • Situations of simple crossing
  • Overtaking
  • Overtaking in RV
  • SART frequency
  • AIS frequency
  • EPIRB purpose
  • Navtex frequency
  • Cards 15
  • CBD card
  • Diameter of cylinder
  • Safe water mark detail
  • Difference between Occulting and Flashing. Try to confuse with Isophase
  • ECDIS main purpose
  • ECDIS safety setting. The formula.

Function II

  • Fittings in Cargo tank, hold space
  • how to use Eductor system
  • what type of chocks in hold space to support tank
  • what if you find icing accumulated on them
  • If you have heel of butane, can you load propane on it or vice-versa
  • boiling point of propane and butane
  • instruments to be used while gas change
  • working of oxygen analyzer
  • which gas is used for zero cal or fresh cal
  • why nitrogen is used for zero check
  • where you can find SSSCL of gas tankers
  • what are the differences from product gas SSSCL
  • what kind of protective equipment on GAS TANKER
  • what is the difference between SCBA in Gas tanker and Product tanker
  • what extra checks to be done
  • what is the difference between Gas tanker IG and product tanker IG
  • what Is SIGTTO
  • WHY MORE On harbour
  • where this gas will go if MARVS RELEASE

Date: July 15, 2020
External Surveyor: Capt. Kohli
Internal Surveyor: Capt Poswal

External Surveyor Questions:

  • Steering gear test and it’s requirements
  • Name of Bridge Equipment.
  • PZX triangle explain each angle, draw diagram when the body is at RH
  • ALRS volume.
  • How will you update ECDIS
  • Update paper chart
  • Update ALRS
  • First action when a vessel 7nm
  • Define Altitude
  • Some Head on situations & how much will you alter ?
  • Define Rule 8c
  • Few more but simple one

Internal Surveyor Questions:

  • Understanding of Rule 2 ,
  • How will you pass from a anchored vessel
  • Fishing vessel collided action priority wise
  • What do you mean by CQS
  • 2 examples of special circumstances
  • Crossing vessel on Port bow. You can see both of her side lights and mast light in line. (I said no collision , then asked if constant bearing)
  • Rule 2 in own words in detail
  • Fishing vessel if propelled by machinery ,is it a pd vessel?
  • Gave 2(lat 10s dec 20N body rising) values and asked to draw PZX triangle
  • Difference between RAM and NUC
  • Which lights to show when anchor dragging (will u switch off anchor lights)
  • Diff between stranding and grounding?
  • Clock Error in GPS?
  • How to find out dew point,what is the on x and y axis of dew point table?
  • Is trawler a fishing vessel?

Date: July 14, 2020
External – Capt. Chhabra
Internal – Capt. Poswal

External Surveyor Questions:

  • Star Finder
  • Situations in:
    • TSS;
    • RV;
    • CBD;
    • Crossing;
    • Overtaking/action as per 2 (b)
  • ROR Cards-
    • Towing Vessel (RAM);
    • Sailing Vessel (SV) also propelled by Machinery (day);
    • Single White Light Card;
    • East Cardinal Mark
  • Day cards around 15
  • 4-5 situation crossing head on in CV and RV 3-4 situation
  • Safety settings on ECDIS
  • Can we use a chart on ECDIS if it has expired
  • MOB Action
  • MOB in TSS ( Singapore Strait)
  • Mob turns
  • Main Engine failure in TSS

Internal Surveyor Questions:

  • Shallow Water Effect? Reasons for same.
  • ROR Situations: Own vessel, CBD. Fishing Vessel crossing (in TSS)
  • Aground Vessel Signal
  • priority wise action for ME failure in Singapore straits
  • EPIRB in full detail. Types of EPIRB and how their satellites are different.
  • Difference between ASD and guide to port entry

Date: Jun 14, 2020
External Surveyor: Capt. Chabbra
Internal Surveyor: Capt. Poswal

External Surveyor:

Function I

  • Day cards around 15
  • 4-5 situation crossing head on in cv and rv 3-4 situation
  • Safety settings on ECDIS
  • Can we use a chart on ECDIS if it has expired
  • MOB. Action?
  • MOB in TSS ( Singapore Strait)
  • MOB Turns
  • Main Engine failure in TSS. Action?

Internal Surveyor:

  • EPIRB in full detail.Types of EPIRB and how their satellites different.
  • Difference between ASD and Guide to Port Entry
  • Emergency in TSS
  • Main Engine Failure. Action?
  • Collision with fishing vessel
  • Crossing questions while external asking questions
  • Start from previous marks
  • Range of fog signal
  • Rule 6 Quote
  • Emergency wreck
  • Started from
  • Situation head on and on starboard wreck
  • Overtaking in rv
  • Vsl on port bow not taking action
  • Cards day 4
  • Dradger
  • Cbd
  • Pilot
  • Selling vessel
  • Night cards
  • Simple trawler
  • Cbd
  • Pilot
  • Fishing
  • Towing
  • Safe water mark. Where it can be starting middle or last of channel

I said starting , ask which side keep this mark i said port ask why i dnt knw exact answer as i said good observation of seaman smile and said OK. any other reason anything in narrow channel …i said as per 9a) i will keep fairway on my starboard side then thts the correct answer .

Date: Jul 13, 2020
External Surveyor: Capt. Chautani

Function I:

  • ECDIS safety settings
  • EPIRB in detail
  • Distress and urgency as per GMDSS
  • When to call master? Check Here
  • 2 Situation
  • M/E breakdown. Action?

Date: Jul 13, 2020
External Surveyor: Capt. Chautani
Internal Surveyor: Capt. Poswal

Internal Surveyor Questions:

  • Detailed information about pilot ladder
  • Publications name. Check Here

External Surveyor Questions:

  • Day cards around 15 and asked some of them to draw according to region wise
  • Types of charts in ECDIS
  • MoB in TSS ( Singapore Strait)
  • How will you speak on VHF ( distress message). Full procedure mayday mayday…
  • EPIRB in full detail. Types of EPIRB and how their satellites different.
  • Vessel Aground. Lights, shapes and signals.
  • Interval between fog signals for PD and Aground vessel
  • Few more easy questions.

Let us know if this was helpful.

Procedure to Check Eligibility for CoP, in DG e-Governance/ Seafarer’s Profile


Here is the procedure for how to check eligibility for CoP

Applicable to following:

New tab on DG Website under “e-Governance” / “Update Seafarer Profile” To “Check Eligibility” For DCE, Watchkeeping & AB Seafarer

The Below New Procedure May Be Followed

  • Enter your “User ID” & “Password”
  • Go for “Update Seafarer Profile”.

Note: “For better performance you are advised to use Internet Explorer upto version 9 or Firefox Browser

  • Click on “CoP” and go for “Check Eligibility” tab.
  • Select your desired documents from the drop down list and click on “Continue”.

Example to check eligibility for CoP

For DC Oil & Chemical. Select the “DC Basic Oil and Chemical” tab and click on “Continue”.


It will show your “Eligibility Details”. Same as shown above. Same way to check for other desired documents.


  • If issued: eligibility details will show “Certificate Issued”.
  • If under process: eligibility details will show “Issuance of Certificate is under process”
  • If documents Not Proper: eligibility details will show “list of improper documents in “Red Font” accordingly to update in seafarer profile and to apply for desired documents.


DG Shipping Website

Standard Operating Procedures for extending the validity of Certificates

  • Considering the Force Majeure, caused by COVID-19 pandemic, the Directorate vide DGS Order No. 16 of 2020 has extended all STCW certificates and associated endorsements issued by the Directorate General of Shipping (DGS) which are expiring on or before 31st December 2020, till 31 December 2021, irrespective of whether the seafarer is/ was on the ship at the time of expiry or not.
  • To facilitate those Seafarers who do not fall under the purview of above provisions, the Directorate has devised this SOP for extension of CoC/ CoP of seafarers who are planning to join a ship but unable to fulfil all the necessary requirements for re-validation.
  • This Standard Operating Procedures (SOPs) is applicable only to seafarers who are intending to join ship prior to 31st October 2020 with certificates validity expiring after 31st December 2020. All seafarer intending to join ship after 31st October 2020 with certificates expiring after 31st December 2020, will have to undergo courses and re-validate their certificates in normal way as training institutes are expected to be functional by that time.
  • Procedures for revalidation/refresher of CoC / CoP issued under Chapter II, III, IV, V, VI, and VII of STCW under force majeure conditions:
    • Capt Girdhar Shenoy, NS for Nautical grades and Shri P. Gopinandan, E&SS for Engineering grades has been appointed by the Competent Authority as the contact person and all applications for extensions should be submitted to them at [email protected] and [email protected] gov.in, respectively.
    • Copies of the following documents duly self-attested to be submitted to the aforesaid contact persons along with the application.
  • Demonstration of continuous professional competence as stated in annex-l i.e., copies of relevant pages of CoC, CoP (FPFF, AFF, PST, PSCRB, MFA, Tanker endorsements and sea services), copies of CDC and Sea-service testimonials etc as applicable.
  • Letter of contract from company about joining and period of contract.
  • Address where re-validation letter can be forwarded.
  • After satisfactory review of application, a letter extending the validity of CoC and relevant CoP till 31 December 2021 shall be issued by e-mail to the given address only without payment of requisite fees.
  • When the Candidate comes for re-validation, his CoC shall only be re-validated for a period of 5- years, after completion of all requirements, from the date of original expiry of CoC.

This issues with the approval of Director General of Shipping.

Also Read, FAQs for DGS Order 16 Of 2020 (Deemed Revalidations of CoC & CoPs), 30.06.2020


Standard Operating Procedures
For Extending validity of certificates of seafarers whose certificates expiring after 31st December 2020 but intending to join ships prior to 31st October 2020.

1. Regulation I/11 of the STCW Convention Re-validation of Certificates:

  • Every Master, Officer and Radio Operator holding a Certificate issued or recognised under any Chapter of the Convention other than Chapter VI, who is serving at sea or intends to return to sea after a period ashore, shall, in order to continue to qualify for seagoing service, be required, at intervals not exceeding five years, to:
  • meet the standards of medical fitness prescribed by Regulation I/9;
  • and establish continued professional competence in accordance with section A-l/l I of the STCW Code.

2. Every master, officer and radio operator shall, for continuing seagoing service on board ships for which special training requirements have been internationally agreed upon, successfully complete approved relevant training.

3. Every master and officer shall, for continuing seagoing service on board tankers, meet the requirements in Paragraph 1 of this regulation and be required, at intervals not exceeding five years, to establish continued professional competence for tankers in accordance with Section A-l/11, paragraph 3 of the STCW Code.

4. Section A-I/11 of the STCW Convention – Professional Competence

Continued professional competence as required under regulation I/l I shall be established by:

  1. approved seagoing service, performing functions appropriate to the certificate held. for a period of at least:
    1. Twelve months in total during the preceding five years, or
    2. Three months in total during the preceding six months immediately prior to re-validating;
  2. Continued professional competence for tankers, as required under Regulation I/ 11, shall be established by:
    1. approved seagoing service, performing the duties appropriate to the tanker certificate or endorsement held, for a period of at least three months in total during the preceding five years; or
    2. successfully completing an approved relevant training course or courses.


DGS Website

FAQs for DGS Order 16 of 2020 (deemed revalidations of COC & COPs) 30.06.2020



Updated: 30.06.2020

  • Ensure your eligibility as per M.S. (Standards of Training, Certification & Watchkeeping for Seafarers)
    Rules 2014 and Training Examination & Assessment Programme (TEAP) 2015 before filling up the
    application forms electronically online.
  • M.S. (Standards of Training, Certification & Watchkeeping for Seafarers) Rules 2014 is available DG
    Shipping website, please refer to below link
  • Training Examination & Assessment Programme (TEAP) 2015 is available DG Shipping website, please
    refer to below link
    v1,May2015-compressed.pdf Download Here
  • If you are a seafarer and have any more questions which are not listed below then you may send an
    email to DG Shipping: [email protected], [email protected]

Frequently Asked Questions


Q1. To whom all do the DGS Order 16 of 2020 applies?
Ans: It applies to all seafarers in possession of certificates issued by or under the authority of DG
Shipping and expiring on or before 31st December 2020.

Q2. To which certificates does it apply?
Ans: It applies to:
a) Certificates of competency issued by DG Shipping
b) Dangerous Cargo endorsements issued by DGS, MMD, MASSA, FOSMA, IMF, IMEI, CMMI, INSA and ICCSA (under the authority of DGS)
c) Fire-fighting (Basic and Advanced) course certificate under the authority of DG Shipping
d) PST and PSCRB course certificate under the authority of DG Shipping
e) Refresher training for Fire Fighting, PST, PSCRB, etc. course certificate under the authority of DG
f) Medical First Aid course certificate under the authority of DG Shipping
g) Oil Tanker, Chemical Tanker or Gas Tanker course certificate under the authority of DG Shipping

Q3. How do I know if my certificate comes under the ambit of the circular?
Ans: If your certificates issued under STCW 2010 expiring on or before 31st December 2020

Q4. Does it apply to the Rating forming part of the Navigation or Engine room watch?
Ans: These certificates had lifelong validity anyway. They were valid as long as the Basic Safety
course certificates were valid (Basic Fire-fighting, PST, PSSR, EFA) (and STSDSD)

Q5. Does it apply for AB COP?
Ans: AB COP is life-long unlimited valid. Rest same as in 4 above

Q6. If my DC Endorsement is expiring in 14th Dec 2020. Do I get benefits under the circular?
Ans: Yes, the new expiry date of your certificate will be 31st Dec 2021. PROVIDED he has sailed
on the tanker for at least 3 months in the 5 years preceding date of expiry of DCE (i.e between 15th Dec
2015 to 14th Dec 2020)

Q7. If I have a new DC Endorsement which has no expiry date on it, then?
Ans: No problem. Continue to sail for the moment.

Q8. If my DCE will expire on 14th Jan 2021, then how long is it valid?
Ans: Para 5.i. of the order states “.which have expired or are expiring on or before 31st Dec 2020”..“shall be deemed to be revalidated till 31st Dec2 021”.
Your certificate expires on 14th Jan 2021. You do not benefit from the order. The expiry date of your
DCE remains 14th Jan 2021.

Q9. If my COC, GOC, STCW certificate, or DCE will expire on 14th Jan 2021, then how long is it valid? I want to sail as have urgent commitments, what to do to extend the validity?
Ans: STCW certificates can be extended by only up to 6 months. However, in view of the extraordinary circumstances, DG Shipping has on its own extended the validity of certificates expiring till 31.12.2020 to 31.12.2021 to enable the seafarers to join the ships without awaiting any approval from DG. Cases of expiry beyond 31.12.2020 will be dealt with on a case to case basis if firm contracts of joining ships are available and satisfying all conditions as stated in Annex 1 to DG Shipping Order No. 16 of 2020 is complied with. An SOP to obtain such extensions to the validity of seafarers certificates is being developed.

Q10. My DCE has expired on 25th June 2016. I have not renewed it. Will this be valid?
Ans: The para 5.i of DGS Order states that only those certificates which are expiring before 31st Dec 2020 AND are complying with provisions of STCW 2010, will benefit under this order. If you have done the refresher courses as per STCW 2010, and have sailed on tankers for 3 months in the past 5 years, then no problem, and it is valid till 31st Dec 2021. If you have not done the courses nor have sailed on tankers, then NO.

Q11. If things return to normal and DGS starts functioning normally, can I continue to sail till 31st Dec 2021 taking advantage of the DGS Order?
Ans: This order has been issued during exceptional circumstances. It is expected that you do not take undue benefits from this. It is also your employer’s responsibility to ensure that you meet the requirements of the STCW Convention.

Q12. If my DCE is expiring on 19th Nov 2020, and I join a ship 12th July 2020, will I get benefit of this circular?
Ans: Yes, you can safely sail till end of your contract up to 31st Dec 2021. However, once you return, you must check if you can do the courses, as required, and renew your DCE.

Q13. I am on board now and my COC is expiring on 14th September 2020 and I sail up to 15th Jan 2021. I then apply for revalidation of my COC in May 2021. How long will my COC will be valid?
Ans: You will receive revalidation up to 14th Sept 2025 (5 years from date of original expiry)

Q14. My certificate of competency expires on 12th August 2020. I am joining ship on 1st July 2020. What do I have to do now to get benefit of this order?
Ans: You have to do nothing except carry a copy of this DGS order and relevant sea service proof records such as copy of CDC, Master checker sea service record print outs.

Q15. Please clarify, does DGS Order 16 of 2020 also includes GMDSS GOC certificate issued by the Ministry of Telecommunications, Govt. of India? My GMDSS GOC is expiring before 31st Dec 2020, Will my GMDSS GOC certificate issued by Ministry of Telecommunications will be considered extended till 31st Dec 2021.
Ans: NO, you need to approach Ministry of Telecommunications and renew your GMDSS GOC, basis renewal of the same, the GMDSS COC endorsement issued by MMD would be assumed to be valid.

Q16. For obtaining the Management level Oil DCE for nautical side, candidate must complete 5 days LCHS Course. However, due to lockdown and Maritime Training Institutes (MTI’s) being closed, I am unable to complete my LCHS course booked in the month of March 2020. I have more than 24 months of sailing experience on oil tankers. Can I apply OIL DCE Management
level without the LCHS Course on the basis of my oil tanker experience?

Ans: NO, you need to wait for a while as MTI’s are being planned to open up shortly.

Q17. Regarding other queries:
a) CDC’s are being dispatched by post by all shipping masters
b) Renewal sticker will be sent on basis of the online application, you need to apply and the renewal the sticker will be sent to your home address
c) SID already prepared is being sent by post
d) If any queries of CDC or SID, you can contact the respective shipping masters by email

[email protected] for Mumbai
[email protected] for Kolkata
[email protected] for Chennai

If you are a seafarer and have any more questions which are not listed aforesaid then you may send an email with your queries to DG Shipping: [email protected], [email protected]

DGS Circular No. 25 of 2020


DGS Circular Subject: Standardization of Admission Schedule and Batch numbering system for Competency Courses


Dated: June 18, 2020

  • DGS had issued Training circular No’ 03 of 2019 on Feb 28, 2019, S I 02 regarding the admission schedule for MEO Class-I and MEO Class-II preparatory courses. And those who are seeking admission for MEO Class -I and MEO Class-II competency courses have largely benefitted from this circular.
  • Whereas there were few other competency courses for which:
    • the Commencement Date of the course was not standardized.
    • The batches numbering system for competency courses was not standardized.
    • the course content of some of the competency courses is structured in a modular form.
    • the admissions for the competency courses were not uniform throughout the calendar year leading to uncertainty of seeking admission for the candidate
    • candidates have to wait for seeking admission in a competency course, which was a loss of time if a candidate does not get admission to a particular batch.
  • To commence the maritime competency course it is important to have a substantial number of candidates to ensure the exchange of ideas, leaming, and sharing of knowledge and to encourage discussions.
  • The Directorate had allowed the maritime competency courses to be conducted using Virtual Classes and Live video sessions, pertaining to the DGS Circular No. 19 of 2020 dated May 18, 2020.
  • DG Shipping intends to simplify existing procedures for admission in competency courses and batch numbering system to facilitate seafarers and Maritime Training Institute (MTI) for ease of business.
  • In view of the above, the Directorate has decided the following:
    • The commencement date for all competency courses is now standardized and given in Annexure- I of this Training Circular (check at the end)
    • The batch number to be used for a candidate seeking admission in a particular month for a particular competency course has been standardized and given in Annexure-2.
    • The batch number to be used for uploading batch details of the candidates seeking admission in
      • MEO Class-I, MEO Class-II, SecondMates(FG), Chief Mate Phase-I (FG), Chief Mate Phase-II (FG), and Master Advanced Shipboard Management (FG) has now been standardized and given in Column A and Column B of Annexure- 2 (as applicable) of this TrainingCircular.
      • MEO Class – IV (NCV)’ MEO Class – III (SEO-NCV) PART-A, MEOClass-III (SEO-NCV) PART-B, MEO Class- III (CEO NCV), Navigational Watch Keeping officer – NCV, Chief Mate (NCV) Phase.I, Chief Mate (NCV) Phase-II and Master (NCV) Advanced Shipboard Management has now been standardized and given in Column C and Column D of Annexure- 2 (as applicable) of this Training Circular
  • At any point in time, the MTIs shall not exceed the approved intake capacity per batch (No. of candidates per batch) for any competency course.
  • Any candidate once enrolled in any batch of a maritime competency course has to undergo the full course and complete it without any break within the same batch. In other words, the candidate shall not be allowed to leave a batch in between and join again with another batch.
  • This Training circular supersedes DGS Training circular No. 3 of 2019 dated Feb 28, 2019.
  • This Training Circular is in effect now.

DGS Circular No. 25 of 2020- Annexure 1


DGS Circular No. 25 of 2020- Annexure 2


Download Original Circular here

List of DG Shipping Circulars 2020

DGS Order 15 of 2020


Extension of the validity of Recruitment and Placement of Seafarers License (RPSL) and Inspection of RPSL in view of Covid -19 outbreak


DGS Circular No.: 24 of 2020


Conduct of maritime pre-sea courses for candidates who are unable to use Virtual Class / Live Video Sessions (YC ILVS).



DGS Circular No. 23 of 2020


Subject: Quality Standards System of Maritime Training Institute

DGS Circular 23 of 2020